Administrative Assistant

Сипаттама

Responsibilities • Assist Managing Director upon their requests • Assist Senior Administrative Specialist in all activities • Provide administrative assistance to support activities of Company • Receive and send telephone messages, log in the messages received in the absence of department heads • Type and accomplish as per various assignments from HR and Admin. / Project Services / IT / Business Development / Finance and Accounting departments • Register and meet visitors (coffee/tea/water) • Order lunch and dinner for company visitors and employees when requested • Register and file incoming and outgoing company documents and distribute copies to the applicable department heads • Control for keeping all documentation and register in company database in time • Perform office administrative work, coordinate maintenance work in the office and residential buildings of the company • Coordinate activities and obtain respective approvals by project offices • Coordinate access-cards processing to the office • Work with Suppliers in providing office with stationary, water supply, food, fresh fruits, dry fruits and etc • Prepare Purchase Order • Track Purchase Orders through the Delivery phase, including Expediting, Logistics and Delivery • Receive and register Material Requisitions from the Originator • Keep good housekeeping in Administrative office • Organize and control possible office or department moves to new locations, transportation of the company equipment and property, and settle all issues associated with changing the office /department location • Make air/train tickets in and outside Kazakhstan • Make hotel reservations in and outside Kazakhstan • Take part in arranging and conducting conferences, exhibitions and company events when requested. • Constantly improve professional skills Requirements • Knowledge of computer based systems including, Microsoft Office or equivalent software packages • Systematic thinker and good organizational skills / time management Experience: Min 1 year in Administrative support function Education: Min Bachelor degree Language skills: English and Russian are mandatory. Kazakh is advantageous Условия: Атырау, 5/2